| The MSU Finish Line Club The Official Booster Club for the Michigan State University Cross Country and Track & Field Program |
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I. NAME
This organization shall be known as the MSU Finish Line Club (hereinafter referred to
as the “Club”).
II. PURPOSE
The purpose of this organization shall be to support the men’s and women’s
intercollegiate track & field and cross country programs at Michigan State University
by:
A. Promoting fan interest and enthusiasm for these sports.
B. Promoting memberships in this organization.
C. Raising funds to provide financial support for the MSU men’s and women’s
track & field and cross country programs.
D. Undertaking activities to support the MSU men’s and women’s track & field and
cross country programs. All activities shall be in compliance with National Collegiate
Athletic Association and Big Ten Conference rules, regulations and guidelines.
E. Provide networking opportunities and a means for former members of MSU’s
track & field and cross country teams to maintain or resume contact with one another.
III. MEMBERSHIP
A. Any former member of the MSU men’s or women’s track & field and/or cross
country teams may become a member of the MSU Track and Cross Country Alumni
by providing current contact information to the current MSU track or cross country
coaches. This level of membership does not require payment of dues, and will be
eligible to receive newsletters and a membership directory.
B. Membership in the MSU Finish Line Club shall be designated as Full Member,
Associate Member, Business Member, or Honorary Member.
1. Full Members shall be those individuals who are former MSU track or cross
country team members who pay annual Club dues or pay a lump sum for a lifetime
membership fee.
2. Associate Members shall be those individuals who are not former MSU track or
cross country team members, but who pay annual Club dues or pay a lump sum for a
lifetime membership fee.
3. Business Members shall be those businesses or organizations that pay annual
Club dues.
4. Honorary Members shall be those individuals selected by the Board of
Directors to be members based on their contributions to the MSU track & field and
cross country programs. Honorary Members shall pay no annual Club dues.
C. The amount of annual Club dues for Full Members, Associate Members,
Business Members, and lifetime membership fees shall be decided by the Board of
Directors.
D. Each Full Member, Associate Member, Business Member, and Honorary
Member in good standing shall have one vote. A member in good standing is one
who has paid dues for the current year (this requirement does not apply to Honorary
Members, who pay no dues). Voting by proxy is prohibited.
IV. BOARD OF DIRECTORS
A. The Board of Directors shall conduct and manage the affairs, policies, and
business of the Club.
B. The Board of Directors (hereinafter “the Board”) shall consist of nine (9)
members.
C. The Club members shall select three (3) Directors each year for a three-year
term by an election conducted by mail during the month preceding the Annual
Meeting of the Board in February of each year. The Directors shall be elected from a
list of nominees presented to the membership by the Nominations Committee.
Nominees shall be Full, Associate or Honorary members in good standing. The three
(3) nominees receiving the largest number of votes shall be elected.
1. The term of each Director shall commence at the conclusion of the Annual
Meeting of the Board.
2. No Director shall be eligible to serve more than two consecutive terms.
3. A Director or an officer may resign at any time by providing written verification
to the President. If the resignation is for the office of President, written notification
shall be provided to the Secretary.
4. A vacancy on the Board shall be filled by majority vote of the remaining
Directors from a slate of nominees presented by the Nominations Committee.
Nominations from the floor will not be accepted. The person elected to fill the
vacancy shall serve the remainder of that position’s term.
5. The Michigan State University Director of Men’s and Women’s Track & Field
and Cross Country or his/her designee shall be an ex officio member of the Board
with input regarding selection of the Club President and without voting rights.
6. Upon an affirmative vote by a two-thirds majority of the other Board members,
a Director may be removed for cause if he/she accumulates three or more unexcused
absences from Board meetings during any 12 month period of his/her term.
7. During the establishment of this Club and its Board of Directors, the founding
Board shall be appointed (jointly) by the Director(s) of MSU Men’s and Women’s
Track & Field and Cross Country to serve until the first election, at which time three
Directors shall be elected for one-year terms, three for two-year terms and three for
three-year terms. The founding officers shall be elected by the Board members from
among this founding Board. (This sub-paragraph shall be deleted from these bylaws
upon the completion of the first election of the Board by the Club membership.)
V. OFFICERS
A. The officers of this Club shall be: President, Vice President, Secretary, and
Treasurer.
B. The officers of the Club shall be elected for one-year terms of office by the
Board, from among the elected Board membership, at their Annual Meeting.
C. The duties of the President shall be to:
1. Preside over all meetings of the membership and the Board of Directors.
2. Establish the date, time and location of all regular meetings of the Board or of
the membership, and of any special meetings called by the President, and with the
assistance of the Secretary establish the agenda for each meeting.
3. Serve as an ex officio member of all standing and ad hoc committees of the
Club.
4. Be a signatory on all bank accounts holding the Club’s funds.
5. Perform all other duties normally associated with the office of President.
D. The duties of the Vice President shall be to:
1. Assume the responsibilities of the President in the absence of the President.
2. Be a signatory on all bank accounts holding the Club’s funds.
3. Act as chairperson of the Membership Committee.
E. The duties of the Secretary shall be to:
1. Serve as the recording and corresponding secretary of the Club.
2. Provide copies of meeting minutes to the Board within one month of such
meetings.
3. Maintain, and have available at all meetings, a current list of all Board
members, existing committees and their membership.
4. Maintain records in which the bylaws, any special rules of order, standing
rules, and minutes are entered, with any amendments to these documents properly
recorded. The current book(s) shall be available at all meetings of the Board or of
the Club membership. Copies of these documents shall be made available to any
member, upon request, at a nominal copying charge.
5. Assist the President in the preparation of the agenda for all meetings.
6. Perform all other duties normally associated with the office of Secretary.
F. The duties of the Treasurer shall be to:
1. Keep, account for, deposit and disburse the Club’s funds, as approved by the
Board.
2. Be a signatory on all bank accounts holding the Club’s funds.
3. At each Annual Meeting of the Board submit for Board approval a budget for
the following year.
4. Monitor all expenditures and make a report of the Club’s finances to the Board
and the Club membership at each of its meetings.
5. Serve on the Membership Committee.
6. Perform all other duties normally associated with the office of Treasurer.
G. An officer vacancy shall be filled by a majority vote of the Board from among the
members of the Board.
VI. COMMITTEES
The standing committees of the Club shall be the Nominations Committee and the
Membership Committee. The President may appoint other ad hoc committees as
deemed necessary to implement the purposes of the Club.
A. The Nominations Committee shall consist of five members, a maximum of three
of which may be current Board members; the remainder shall be appointed from
among the Club membership. The chairperson shall be appointed by the Club
President, and the chairperson shall appoint the remaining committee members, with
the approval of the Board. The Nominations Committee shall:
1. Present as nominees a minimum of three persons for election to the Board no
later than the end of December of each year.
2. Nominate persons as necessary to fill any vacancy on the Board.
B. The Membership Committee shall consist of five members, a maximum of three
of which may be current Board members; the remainder shall be appointed from
among the Club membership. The chairperson shall be the Vice President, and one
member shall be the Treasurer; the remaining members shall be appointed by the
chairperson, with the approval of the Board. The Membership Committee shall:
1. Maintain an accurate listing of names and contact information of all Club
members and of all MSU Track and Cross Country Alumni members.
2. Develop and implement activities designed to promote and increase
membership in the Club and in the Alumni organization.
VII. MEETINGS AND QUORUM
A. The Board shall meet a minimum of three times each calendar year. One
meeting, being the Annual Meeting, shall be held in February of each year.
B. A quorum of the Board for the purpose of conducting business shall be a
majority of the Board (5 Directors/officers).
C. A simple majority is all that is necessary to conduct business requiring a vote.
A secret written ballot may be called for by a simple majority with a show of hands,
except as otherwise specified in these bylaws.
D. Special meetings of the Board or of the Club membership may be called by
the President, or upon written request signed by 15 Club members and presented to
any Director/officer. Upon receiving such a request, the Director shall immediately
notify the President and within seven days the President shall designate a date, time
and place of the special meeting, this meeting to occur within 30 days of the receipt of
the request. Written notice of the date, time, location and subject of any special
meeting shall be sent by the Secretary to all members at their last known address,
such notification to occur at least 10 days prior to the special meeting. The agenda
for, and any actions resulting from, any special meeting shall be limited to the
purpose for which it was called.
VIII. PARLIAMENTARY AUTHORITY
The current edition of Robert’s Rules of Order are the general rules of order, except
where they may conflict with the provisions of these bylaws, and in such cases these
bylaws shall prevail.
IX. SAVING CLAUSE
Failure of literal or complete compliance with provisions of these bylaws in respect to
dates and times of notice or the sending or receipt of the same, or errors in
phraseology of notices or proposals, which in the judgment of the members present
at any meetings held do not cause substantial injury to the rights of members, shall
not invalidate the actions or proceedings of the members at any such meetings.
X. NON-DISCRIMINATION CLAUSE
Membership in this Club or its Board of Directors shall be without regard to age,
gender, ethnic origin or immaterial disability.
XI. DISSOLUTION CLAUSE
Upon the dissolution of the MSU Finish Line Club, the Board, after paying or making
provision for the payment of all the liabilities of the Club, shall dispose of all remaining
assets to the Ralph Young Fund of Michigan State University and designated to the
Men’s and Women’s Track & Field and Cross Country programs.
XII. AMENDMENTS
A. These bylaws may be amended by affirmative vote of two-thirds of all Club
members who return mailed ballots, such voting to take place during the month prior
to the February Annual Meeting of the Board. Ballots shall be returned to the
Secretary either by US Postal Service mail or in person. Voting upon any
amendments shall close upon the call-to-order of the Annual Meeting of the Board.
B. A ballot and a written notice of any proposed amendment and its rationale
shall be provided (either electronically or by surface mail) by the Secretary to the last
known address of all Club members at least 30 days prior to the scheduled Annual
Meeting of the Board. Proposed amendments must be received by the Secretary at
least 45 days prior to the scheduled Annual Meeting of the Board.
EDZ 6/13/06
This organization shall be known as the MSU Finish Line Club (hereinafter referred to
as the “Club”).
II. PURPOSE
The purpose of this organization shall be to support the men’s and women’s
intercollegiate track & field and cross country programs at Michigan State University
by:
A. Promoting fan interest and enthusiasm for these sports.
B. Promoting memberships in this organization.
C. Raising funds to provide financial support for the MSU men’s and women’s
track & field and cross country programs.
D. Undertaking activities to support the MSU men’s and women’s track & field and
cross country programs. All activities shall be in compliance with National Collegiate
Athletic Association and Big Ten Conference rules, regulations and guidelines.
E. Provide networking opportunities and a means for former members of MSU’s
track & field and cross country teams to maintain or resume contact with one another.
III. MEMBERSHIP
A. Any former member of the MSU men’s or women’s track & field and/or cross
country teams may become a member of the MSU Track and Cross Country Alumni
by providing current contact information to the current MSU track or cross country
coaches. This level of membership does not require payment of dues, and will be
eligible to receive newsletters and a membership directory.
B. Membership in the MSU Finish Line Club shall be designated as Full Member,
Associate Member, Business Member, or Honorary Member.
1. Full Members shall be those individuals who are former MSU track or cross
country team members who pay annual Club dues or pay a lump sum for a lifetime
membership fee.
2. Associate Members shall be those individuals who are not former MSU track or
cross country team members, but who pay annual Club dues or pay a lump sum for a
lifetime membership fee.
3. Business Members shall be those businesses or organizations that pay annual
Club dues.
4. Honorary Members shall be those individuals selected by the Board of
Directors to be members based on their contributions to the MSU track & field and
cross country programs. Honorary Members shall pay no annual Club dues.
C. The amount of annual Club dues for Full Members, Associate Members,
Business Members, and lifetime membership fees shall be decided by the Board of
Directors.
D. Each Full Member, Associate Member, Business Member, and Honorary
Member in good standing shall have one vote. A member in good standing is one
who has paid dues for the current year (this requirement does not apply to Honorary
Members, who pay no dues). Voting by proxy is prohibited.
IV. BOARD OF DIRECTORS
A. The Board of Directors shall conduct and manage the affairs, policies, and
business of the Club.
B. The Board of Directors (hereinafter “the Board”) shall consist of nine (9)
members.
C. The Club members shall select three (3) Directors each year for a three-year
term by an election conducted by mail during the month preceding the Annual
Meeting of the Board in February of each year. The Directors shall be elected from a
list of nominees presented to the membership by the Nominations Committee.
Nominees shall be Full, Associate or Honorary members in good standing. The three
(3) nominees receiving the largest number of votes shall be elected.
1. The term of each Director shall commence at the conclusion of the Annual
Meeting of the Board.
2. No Director shall be eligible to serve more than two consecutive terms.
3. A Director or an officer may resign at any time by providing written verification
to the President. If the resignation is for the office of President, written notification
shall be provided to the Secretary.
4. A vacancy on the Board shall be filled by majority vote of the remaining
Directors from a slate of nominees presented by the Nominations Committee.
Nominations from the floor will not be accepted. The person elected to fill the
vacancy shall serve the remainder of that position’s term.
5. The Michigan State University Director of Men’s and Women’s Track & Field
and Cross Country or his/her designee shall be an ex officio member of the Board
with input regarding selection of the Club President and without voting rights.
6. Upon an affirmative vote by a two-thirds majority of the other Board members,
a Director may be removed for cause if he/she accumulates three or more unexcused
absences from Board meetings during any 12 month period of his/her term.
7. During the establishment of this Club and its Board of Directors, the founding
Board shall be appointed (jointly) by the Director(s) of MSU Men’s and Women’s
Track & Field and Cross Country to serve until the first election, at which time three
Directors shall be elected for one-year terms, three for two-year terms and three for
three-year terms. The founding officers shall be elected by the Board members from
among this founding Board. (This sub-paragraph shall be deleted from these bylaws
upon the completion of the first election of the Board by the Club membership.)
V. OFFICERS
A. The officers of this Club shall be: President, Vice President, Secretary, and
Treasurer.
B. The officers of the Club shall be elected for one-year terms of office by the
Board, from among the elected Board membership, at their Annual Meeting.
C. The duties of the President shall be to:
1. Preside over all meetings of the membership and the Board of Directors.
2. Establish the date, time and location of all regular meetings of the Board or of
the membership, and of any special meetings called by the President, and with the
assistance of the Secretary establish the agenda for each meeting.
3. Serve as an ex officio member of all standing and ad hoc committees of the
Club.
4. Be a signatory on all bank accounts holding the Club’s funds.
5. Perform all other duties normally associated with the office of President.
D. The duties of the Vice President shall be to:
1. Assume the responsibilities of the President in the absence of the President.
2. Be a signatory on all bank accounts holding the Club’s funds.
3. Act as chairperson of the Membership Committee.
E. The duties of the Secretary shall be to:
1. Serve as the recording and corresponding secretary of the Club.
2. Provide copies of meeting minutes to the Board within one month of such
meetings.
3. Maintain, and have available at all meetings, a current list of all Board
members, existing committees and their membership.
4. Maintain records in which the bylaws, any special rules of order, standing
rules, and minutes are entered, with any amendments to these documents properly
recorded. The current book(s) shall be available at all meetings of the Board or of
the Club membership. Copies of these documents shall be made available to any
member, upon request, at a nominal copying charge.
5. Assist the President in the preparation of the agenda for all meetings.
6. Perform all other duties normally associated with the office of Secretary.
F. The duties of the Treasurer shall be to:
1. Keep, account for, deposit and disburse the Club’s funds, as approved by the
Board.
2. Be a signatory on all bank accounts holding the Club’s funds.
3. At each Annual Meeting of the Board submit for Board approval a budget for
the following year.
4. Monitor all expenditures and make a report of the Club’s finances to the Board
and the Club membership at each of its meetings.
5. Serve on the Membership Committee.
6. Perform all other duties normally associated with the office of Treasurer.
G. An officer vacancy shall be filled by a majority vote of the Board from among the
members of the Board.
VI. COMMITTEES
The standing committees of the Club shall be the Nominations Committee and the
Membership Committee. The President may appoint other ad hoc committees as
deemed necessary to implement the purposes of the Club.
A. The Nominations Committee shall consist of five members, a maximum of three
of which may be current Board members; the remainder shall be appointed from
among the Club membership. The chairperson shall be appointed by the Club
President, and the chairperson shall appoint the remaining committee members, with
the approval of the Board. The Nominations Committee shall:
1. Present as nominees a minimum of three persons for election to the Board no
later than the end of December of each year.
2. Nominate persons as necessary to fill any vacancy on the Board.
B. The Membership Committee shall consist of five members, a maximum of three
of which may be current Board members; the remainder shall be appointed from
among the Club membership. The chairperson shall be the Vice President, and one
member shall be the Treasurer; the remaining members shall be appointed by the
chairperson, with the approval of the Board. The Membership Committee shall:
1. Maintain an accurate listing of names and contact information of all Club
members and of all MSU Track and Cross Country Alumni members.
2. Develop and implement activities designed to promote and increase
membership in the Club and in the Alumni organization.
VII. MEETINGS AND QUORUM
A. The Board shall meet a minimum of three times each calendar year. One
meeting, being the Annual Meeting, shall be held in February of each year.
B. A quorum of the Board for the purpose of conducting business shall be a
majority of the Board (5 Directors/officers).
C. A simple majority is all that is necessary to conduct business requiring a vote.
A secret written ballot may be called for by a simple majority with a show of hands,
except as otherwise specified in these bylaws.
D. Special meetings of the Board or of the Club membership may be called by
the President, or upon written request signed by 15 Club members and presented to
any Director/officer. Upon receiving such a request, the Director shall immediately
notify the President and within seven days the President shall designate a date, time
and place of the special meeting, this meeting to occur within 30 days of the receipt of
the request. Written notice of the date, time, location and subject of any special
meeting shall be sent by the Secretary to all members at their last known address,
such notification to occur at least 10 days prior to the special meeting. The agenda
for, and any actions resulting from, any special meeting shall be limited to the
purpose for which it was called.
VIII. PARLIAMENTARY AUTHORITY
The current edition of Robert’s Rules of Order are the general rules of order, except
where they may conflict with the provisions of these bylaws, and in such cases these
bylaws shall prevail.
IX. SAVING CLAUSE
Failure of literal or complete compliance with provisions of these bylaws in respect to
dates and times of notice or the sending or receipt of the same, or errors in
phraseology of notices or proposals, which in the judgment of the members present
at any meetings held do not cause substantial injury to the rights of members, shall
not invalidate the actions or proceedings of the members at any such meetings.
X. NON-DISCRIMINATION CLAUSE
Membership in this Club or its Board of Directors shall be without regard to age,
gender, ethnic origin or immaterial disability.
XI. DISSOLUTION CLAUSE
Upon the dissolution of the MSU Finish Line Club, the Board, after paying or making
provision for the payment of all the liabilities of the Club, shall dispose of all remaining
assets to the Ralph Young Fund of Michigan State University and designated to the
Men’s and Women’s Track & Field and Cross Country programs.
XII. AMENDMENTS
A. These bylaws may be amended by affirmative vote of two-thirds of all Club
members who return mailed ballots, such voting to take place during the month prior
to the February Annual Meeting of the Board. Ballots shall be returned to the
Secretary either by US Postal Service mail or in person. Voting upon any
amendments shall close upon the call-to-order of the Annual Meeting of the Board.
B. A ballot and a written notice of any proposed amendment and its rationale
shall be provided (either electronically or by surface mail) by the Secretary to the last
known address of all Club members at least 30 days prior to the scheduled Annual
Meeting of the Board. Proposed amendments must be received by the Secretary at
least 45 days prior to the scheduled Annual Meeting of the Board.
EDZ 6/13/06
| Michigan State University Track & Field/Cross Country Alumni Club By Laws |